Port Meetings/Business
Minutes of current meeting not available until approved at next regularly scheduled meeting
Regular Meeting
May 5, 2008
DRAFT MINUTES
Regular Meeting Call to Order/Flag Salute
Commissioner Scott called the meeting to order at time Minute2 Hour197:02 p.m.
Present were Judy Scott, Jean Farmer, and Randy Neatherlin, Commissioners; Bonnie Knight, Executive Director; LeAnn Dennis, Port staff; Joe Labadie, Blue Knights Security; Dave Tipton, Belfair Water District & Jeff Carey, Allyn Community Association.
Consent Items
Approval of Minutes of Regular Meeting dateYear2008Day7Month4April 7, 2008
Approval of Work Session Minutes April 25, 2008
Approval of Minutes of Special Meeting dateYear2008Day30Month4April 30, 2008
Treasurers Report
After reviewing, Farmer made a MOTION to approve consent items a through d, Neatherlin SECONDED, MOTION CARRIED.
ACTION
a. Payment of GF Vouchers #2008-127 through #2008-150 in the amount of
$16,317.96
After discussion on purpose and activities of the Washington Wildlife & Recreation Coalition Commissioners agreed that it would be appropriate for the Port to join. Dues are $100 per year. Neatherlin made a MOTION to approve Action item a. including payment of WWRC membership dues in the amount of $100.00. Farmer SECONDED, MOTION CARRIED.
Commissioner's Reports
Scott reported that the PRTPO meeting went well. The Water Dedication Ceremony was great. Knight will get photos and details to Kevan for a story in the Belfair Herald.
Executive Director Report
Nothing new to report about water rights. Michael O'Sullivan is concerned about the amount of T.P. being used in the new restroom. The graffiti is being removed from the lower wall. Knight recommended the Port purchase another security camera to be pointed at basketball court and recycle bins. Knight will check to see if David Baker would be interested in supporting that to help pay to watch the recycle bin area.
Knight was able to get two grant applications in (she split the amount 50/50) to cover the purchase of the property to the north of the park. She is researching if the comprehensive plan will need updates and public meeting necessary before next step of grant process. Both grants are quick to get back to organizations if they have been accepted or not, we should know on one in September and the other probably in October.
Minutes
May 5, 2008
Page 2
At the current rate the Commissioners are having and attending meetings, they will use up the budgeted amount for reimbursement before the end of the year. Knight suggested the board discuss a solution or increase the budgeted amount. After discussion Neatherlin made a MOTION to cap the number of meetings the Commissioners attend at three per month including port meetings and any meetings after that would be done on their own time without reimbursement unless prior approval has been given. Farmer SECONDED. MOTION CARRIED.
Old Business
Nothing new on Port Summit proposed by Phil Wolfe.
A letter was presented to the Board by Jeff Carey representing the ACA that proposed the electrical work the ACA would like to do in the park. The Board would like to see the proposal be more specific. Carey clarified he had left it very general on purpose so the Port and the ACA had leeway. Neatherlin asked that the issue be tabled until the board has more time to think about the letter and for the ACA to provide more detail. There was confusion with regard to whether the Port or ACA would pay for upgrades and/or the monthly meter fees and the process. Another confusing point was if the ACA was asking for a guarantee for Allyn Days to be at the park in return for the ACA paying for the power. Neatherlin was concerned that the project was for the benefit of Allyn Days but felt Carey was asking the Port to pay for it. Neatherlin would like to see the issues separated. Neatherlin made a MOTION to table the agreement, Farmer SECONDED, MOTION CARRIED.
New Business
Carey presented a letter clarifying a statement he made in the dateYear2008Day3Month3March 3, 2008 meeting. Neatherlin made a MOTION to include Jeff's letter with the minutes, Farmer SECONDED, MOTION CARRIED. After discussion on the purchase of a recording device for meetings, Neatherlin MOVED to purchase a recorder. Knight will research public records requirements. MOTION DIED for lack of SECOND.
Public Comment
There was a discussion about the Port's water system and Jeff Carey's intentions. Commissioner Neatherlin and Jeff Carey will get copies of the agreements, minutes, and contracts so they can be up to date in their understanding of what is already committed. Carey also discussed possible plans the ACA is talking about, a community information center, a small portable building to possibly go on Port property. The Board is open to the idea and will hear further details as they become available.
Executive Session
The regular meeting was recessed for an Executive Session at timeHour8Minute108:10 for the purpose of discussing a personnel issue. It was estimated to last 15 minutes.
The Regular meeting resumed at timeMinute27Hour208:27pm. -No action was taken in the executive session.
Minutes
May 5, 2008
Page 3
Neatherlin made a MOTION to move the next regular Port meeting to Wednesday June 4th at 07pm. Farmer SECONDED. MOTION CARRIED.
Regular Meeting adjourned at time 8:30pm.
Regular Meeting
April 7, 2008
DRAFT MINUTES
Regular Meeting Call to Order/Flag Salute
Commissioner Scott called the meeting to order at timeMinute1Hour197:01 p.m.
Present were Judy Scott, Jean Farmer, and Randy Neatherlin, Commissioners; Bonnie Knight, Executive Director; LeAnn Dennis, Del Griffey, Port staff; Joe Labadie, Blue Knights Security; Dave Tipton, Belfair Water District; Jeff Carey, Allyn Community Association; Mary Swoboda, Allyn.
Consent Items
Approval of Minutes of Regular Meeting dateYear2008Day3Month3March 3, 2008
Approval of Minutes of Work Session dateYear2008Day21Month3March 21, 2008
Treasurers Report
MOTION made by Neatherlin, SECONDED by Farmer to approve consent items. MOTION CARRIED.
ACTION
An amendment to the contract with Robison, Noble and Saltbush was presented to the board with explanation as attachment A. “reference to the minutes where that was prior approved” Bonnie, I can't find a motion or any discussion directly naming Robison, Noble - all I can find is the mention of Nicholson Drilling installing a sand separator.
a. Payment of GF Vouchers #2008-060 to #2008-080 and 2008-083 to 2008-090 in the amount of
$18,141.92
After discussion about item C. MOTION made by Neatherlin, SECONDED by Farmer to approve payment of vouchers as indicated. MOTION CARRIED.
Commissioner's Reports
Neatherlin was impressed with the Community Survival Seminar he and Knight attended. He was proud of how the Port is recognized and was able to make good connections with different attendees from around the state.
Farmer asked for details on the moorage customer at the Allyn Dock and for clarification from Jeff Carey about water lines in the Allyn triangle for landscape project she is working on. She also presented the magazine from placePlaceNameKitsap PlaceTypeCounty that she would like the Port to advertise in. Knight asked about the possibility of a story.
Scott has talked with the owner of the Renaissance Faire and is actively trying to help him work through some issues with the county. Knight will continue to do what she can to assist him as it would be a tremendous asset to North Mason and the county by bringing in tourists to support local businesses.
Minutes
April 7, 2008
Page 2
Executive Director's Report
Knight reviewed the agenda and arrangements for the restroom dedication to take place on the 12th.
Knight updated commissioners on status of the water system. Water quality is being tested and all hydrants are operational. The Fire Marshall tested two hydrants to determine that fire flow was adequate and as expected. Commissioners reviewed a draft agenda for the water system dedication scheduled for May 2nd. Matt Matayoshi, Executive Director of the EDC and Jeanette Moore chair of the ACA Planning committee will be guest speakers. Jeff Carey, president of the association will also comment. A representative of Robinson Noble made a site visit to determine how the Port can do mitigation for the potential impact of new water rights on Sherwood Creek.
The next PRTPO meeting is April 18 at the placePlaceNameCivic PlaceTypeCenter in placeCityShelton. Scott and Neatherlin both plan to attend.
Farmer discussed the “Sails to Trails” idea and would like to further research possible funding from grants. She will put together a plan that clearly states ideas and marketing strategies. The item will be further discussed at a work session. The Board set their next work session for April 18th and discussed what should go on the agenda and who they might invite for their next round of discussions on the comprehensive plan. While the meeting is open to the public, it was agreed that it was not necessary to invite special guests.
Old Business
The Board asked where we are at with water rights issues and Jeff Carey. Knight and Carey have not met lately. Both applications are being reviewed at this time.
The Commissioners and Knight have been registered for the upcoming WPPA meeting May 14th & 15th and reservations have been made. Knight received a scholarship to a seminar sponsored by Washington Water and Sewer Association and will attend the session on April 10th.
The recycle bin agreement with the Save Our Bins group has been signed.
New Business
Knight checked into Neatherlin's request to start a scholarship fund with Commissioner's pay and found it would not be legal as it would be considered giving a gift of public funds to an individual. Knight pointed out that Neatherlin could start a fund separate from the Port. Neatherlin made a MOTION to set up a fund within the Port to be used for landscape and past Port Commissioner commemorative plaques. MOTION DIED for lack of a SECOND. The issue was tabled until the workshop on the 18th.
The owner of the Renaissance Faire is at a stand still with the County and their permitting process. Scott spoke with him and suggested he go to the Economic Development Council for assistance. This would have a great positive economic impact on the community. The Board declined to go on record
Minutes
April 7, 2008
Page 3
in support of this until further information is received however Commissioner Scott and Knight will work with this individual to assist where appropriate.
After discussion on what to charge to rent the changing room out for events, MOTION was made by Farmer to charge $25.00 per day when it is rented in connection with a gazebo rental and $5.00 per use to boaters. MOTION SECONDED by Neatherlin. MOTION CARRIED.
Public Comment
Carey discussed his past experience with putting memorials on Port property and commented that it could began to look somewhat like a cemetery and suggested the Board consider carefully before making any decisions regarding placement of memorials. Carey also suggested to the Board that rather than trying to formally invite individuals to the workshops on the comprehensive plan they just let individuals know that the Port is there for businesses and would like to know what problems they encounter when dealing with the County. The Board can then get a better understanding of what is happening across the Port District and determine how to help. Carey also suggested the Port look into the possibility of obtaining the property to the north of the park, possibly get grant funding for it. There has been no update on the planning for the signs and codes. Mr. Tipton of Belfair Water District asked about the Allyn sewer plant and how the processed water might be used with respect to water rights. Belfair is working on a “purple pipe” to recycle the water from their proposed sewer plant to provide water to the top of the hill (Johnson Property) and obtain additional water rights.
Regular Meeting was adjourned at time 8:54 pm
In their meeting on March 3rd Commissioners approved signing a contract with Department of Ecology to complete Phase 2 or the Port's water rights application. Cost will be up to $32,000. Commissioners also approved an interfund loan between the IDD fund and Water System Fund to cover costs of water rights application and first payment to A&M construction for completion of the system.
Commissioners will have a work session April 25 starting at noon to discuss goals & objectives, a possible memorial fund for commissioners, the comprehensive plan process. No action will be taken.
All 3 Commissioners will attend Semi-Annual WPPA meeting in Vancouver Washington May 14th & 15th.
All 3 Commissioners will attend the semi-annual commissioners seminar sponsored by the Washingotn Public Ports Association to be held July 20 - 22nd at Semi-ah-moo.
July 2, 2007
COMMISSIONERS APPROVED:
-Minutes of Regular Meeting February meeting minutes.
-Treasurer's Report
-Petty cash/Imprest fund balance sheets
ACTION:
Commissioner's Reports
Scott reported that the restrooms are completed.
